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Bylaws and Financial Reporting

We are committed to transparency. Please find details on how our organization is governed and where your money goes.

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Bylaws of the Mid-Atlantic Flow Cytometry Association (MAFCA)

Article I: Name and Purpose

Section 1. Name

The organization shall be known as the Mid-Atlantic Flow Cytometry Association (MAFCA)

 

Section 2. Purpose

MAFCA is a nonprofit organization dedicated to:

  1. Advancing the science and technology of flow cytometry and related fields.

  2. Providing a platform for collaboration and knowledge exchange among flow cytometry professionals in Pennsylvania, Delaware, New Jersey, Maryland, and the surrounding areas.

  3. Supporting professional development and education through meetings, workshops, and other resources.

  4. Promoting regional collaboration within the scientific community.

 

Article II: Membership

Section 1. Eligibility

Membership is open to individuals and organizations interested in the field of flow cytometry, including but not limited to:

  • Academic researchers

  • Clinical scientists

  • Industry professionals

  • Students and trainees

Section 2. Membership Categories

  1. Regular Member: Open to professionals working in the field.

  2. Student/Trainee Member: Open to students or early-career individuals pursuing education or training in flow cytometry.

  3. Corporate Member: Open to businesses and companies supporting cytometry-related work.

Section 3. Membership Dues

Membership dues shall be determined annually by the Board of Directors. Dues must be paid in full to maintain active membership status.

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Article III: Governance

Section 1. Board of Directors

The Board of Directors shall govern the organization and be responsible for its strategic direction and operations. The Board shall consist of:

  • President

  • Vice President

  • Secretary

  • Treasurer

  • At-Large Members (up to 3)

Section 2. Responsibilities

  1. President: Leads the organization, presides over meetings, and represents MAFCA in external affairs.

  2. Vice President: Assists the President and acts in their stead when needed.

  3. Secretary: Maintains records, meeting minutes, and handles communication.

  4. Treasurer: Manages finances, including membership dues, event funding, and budgets.

  5. At-Large Members: Provide additional input and support for initiatives.

Section 3. Election and Terms

  1. Board members shall be elected by a majority vote of the general membership during the annual meeting.

  2. Terms of office shall be two years, with eligibility for re-election.

Section 4. Meetings

The Board shall meet quarterly, with additional meetings scheduled as needed.

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Article IV: Meetings and Events

Section 1. Annual Meeting

MAFCA shall hold an annual meeting to:

  1. Elect Board members.

  2. Present an annual report on activities and finances.

  3. Provide educational presentations and workshops.

Section 2. Educational Events

MAFCA shall organize regular workshops, symposia, and networking events to fulfill its mission.

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Article V: Committees

Section 1. Standing Committees

  1. Program Committee: Organizes scientific programs and events.

  2. Membership Committee: Oversees member recruitment and engagement.

  3. Sponsorship Committee: Coordinates funding and partnerships with corporate sponsors.

Section 2. Ad Hoc Committees

The Board may establish temporary committees to address specific needs or initiatives.

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Article VI: Finances

Section 1. Fiscal Year

The fiscal year of MAFCA shall begin on January 1 and end on December 31.

Section 2. Financial Oversight

  1. The Treasurer shall prepare an annual budget and financial report.

  2. Expenditures exceeding $500 must be approved by the Board.

Section 3. Dissolution

In the event of dissolution, remaining funds shall be distributed to a nonprofit organization with similar purposes, as determined by the Board.

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Article VII: Amendments

Section 1. Proposal

Amendments to these bylaws may be proposed by any active member in good standing.

Section 2. Approval

Amendments shall be approved by a two-thirds majority of members present at the annual meeting.

Article VIII: Adoption and Effective Date

These bylaws shall become effective upon approval by the majority of the founding members and shall remain in effect unless amended as outlined in Article VII.

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